When you choose to invest in rental property this can be a very rewarding choice, but if you do not utilize organizational tools to help with communication and time management you can find yourself in a stressful situation. Staying organized and on top of management tasks is the best way to avoid this situation, and to do so you can work with a credible property management team like Real Property Management Optimum. If you are an Alexandria investment homeowner then working with a property management team to stay organized is your best tool for enjoying your choice of investing in real estate.
Communication
Investment homeowners can often feel out of the loop if they have not discussed their preferred mode of communication with their property management team and residents. This can leave you wondering what you could improve to help make your property a success.
However, this dilemma is easily resolved when you pick a primary mode of communication and let your property management team and residents know. You may consider using:
- Text messaging
- Phone Calls
- Messaging Apps
After you have selected a primary form of communication this gives you the confidence that you are well informed on your property and its on-goings, and have the ability to reach out to suggest improvements if you desire. Establishing this at the start of your investment property journey helps form good communication habits, and allows you to stay organized over the course of your journey.
This also helps you avoid missing important phone calls, or emails, only to have this lead to a frustrating situation that could have otherwise been avoided. Navigate around the mess that bad communication brings and stay ahead of the game with these tips.
Time Management
One of the key aspects of staying organized is managing your time effectively. Management tasks and repair needs can add up in no time, so utilizing your property management team to stay on top of these is the number one way to keep your residents happy and not let issues fall through the cracks.
While you may not be the one physically fixing the leaky sink, or handling tenant screenings, it is up to you to make sure all systems are in place to do so and follow up with your residents to ensure they were satisfied with the service. Start your workday with customer service on your mind, and think about what a priority for your residents is, or what your property management team needs from you to serve your tenants and arrange your schedule as such. You can still accomplish all your daily goals by utilizing proper time management strategies, making tenants happy and letting you sit back and relax.
Utilize Technology
Technology is all around us, and with that, there is an app, or organizational software, for everything. One of the best ways to stay organized is having all your notes, dates, passwords and reminders in the same area.
This could be your Gmail or Outlook calendar, or any number of scheduling app for smartphones and tablets. Take the time to find a software you like so that you can start centralizing your to-do lists.
Some of the top free apps and software for organization include:
- DayforceHCM
- Google Calendar
- Wunderlist
- Harvest
- PocketLifeCalendar
- Planner Pro
- And more!
While you may not need a software that tracks your every moment, it is helpful to utilize software that let you add meetings and reminders, make notes, and store important info. Don’t let poor time management and communication overwhelm you, stay organized with these tools and work with Real Property Management Optimum to start taking advantage of the free organizational tools at your fingertips and see the success that this brings.
If you want to learn more ways to stay organized or would like more information about our property management services, then contact us online or call us at 612-730-8293 today.
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